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Junior IT Administrator Vacancy

Team Purpose: The IT team provides essential support to all FLD staff in implementation, administration, maintenance and support of efficient and secure digital communication, information storage and processing through information and communication (ICT) systems in the organisation.

Role Purpose: Acts as the first point of contact for all IT support queries across the team, provides training and support to new employees and supports the maintenance of the IT networks and systems.

The key accountabilities and associated duties include:-

IT Support (Tier 1/2)

This role acts as the first point of contact with the internal FLD team in the provision of Tier 1 & 2 IT support, including the recording and reporting on activities.

This role will work almost exclusively with open source software using systems like Linux, My SQL, Apache, and Nginx. But will also for selected staff work with proprietary systems like MS Windows, Mac OS, MS Office, etc.

Using Libre Office, provide support to all internal FLD staff with their IT queries by identifying the nature of problems, determine appropriate actions, prioritise and escalate if necessary

Support using CiviCRM database to track information on our operational activities

Engage with staff, fellows and volunteers in-person and remotely to support them with troubleshooting and fixing their technical issues

Refer to internal resources to troubleshoot problems (Wiki, how to guides, internal training)

Record details to enhance this internal resource library with Wiki notes and related content

Liaise with the IT team to escalate queries or brainstorm solutions

Record all support requests received and details of solutions provided

Generate reports and summary of activities as required

Training Provision

Provide required IT and digital security training to staff, fellows and volunteers remotely and in person.

Assist with IT related induction of new staff on FLD processes and procedures to ensure they understand the security procedures and internal workings of IT at FLD.

Create reference resources and guides.

Network & Systems Maintenance

Maintain network and systems in place across the organisation ensuring they are managed securely and effectively to deliver the necessary functionality and protection to the organisation, information and communications it manages.

Systems and Network Administration

Setup and manage servers, switches and firewalls needed for FLD work.

Assists in the growth of the infrastructure of servers and services to be used by staff, ensuring they run securely, reliably and efficiently.

Set up staff with appropriate devices i.e. laptop, desktop, mobiles, etc.

Upgrade, install, and configure new hardware and software to meet organisations objectives.

Perform diagnostic tests and debugging procedures to optimize IT systems.

Create user accounts and performing access control.

Document processes, as well as back up and archive data.

Develop data retrieval and recovery procedures.

Systems and Network Security

Monitor reliable level of security on servers, network devices, workstations and other peripherals used within FLD.

Ensure that security monitoring, auditing and alerting tools and network traffic analysis is carried out.

IT and Security Policy

Ensure staff adhere to the organisational IT Security Policy when setting them up at induction.

work. Security audit all remote staff work devices at least twice a year during Dublin weeks.

Ensure the office connection to internet and back-end network infrastructure operates securely and reliably.

 

Person Specification

Technical Knowledge and Skills - Essential:

Recognised ICT degree or equivalent experience.

Administering major operating systems like: Windows, Mac OS, Android, iOS and GNU Linux (most importantly Ubuntu)

Knowledge of provisioning tools such as Ansible

Intermediate experience of Ubuntu in a desktop environment

Strong troubleshooting skills with a logical, analytical approach to problem solving

Familiarity with best practices with IT systems, networks, and related technologies

Installation, configuration and support of PCs, laptops, tablets, smartphones and related hardware and software

Proven experience producing and updating relevant documentation and procedures

1+ years’ experience with networking – both hardware devices and software – Firewalls, Routers, Switches, WiFi, etc.

Data backup and retrieval processes

Mobile Device Management

Anti-virus and threat management

Interpersonal

Approachable and available for advice and support

Excellent communication skills, both verbal and written in English.

Can communicate technical solutions effectively to non-technical audiences

Highly organised and proactive with strong time management skills

Self-motivated with ability to work independently while also contributing as part of a team, willing to assist and share knowledge

Delivery and service focused with keen attention to detail and a focus on continual improvement

 

Desirable:

Knowledge of other languages would be an advantage.

Knowledgeable of IT systems security for hardware and software, servers, network devices, workstations, phones and other peripherals.

 

Experience -Essential:

Two years’ + experience in similar Tier 2 role with direct user contact to troubleshoot and resolve technical difficulties.

Other requirements:

Occasional requirement to travel internationally.

Availability for emergency support / project work during nights and weekends on an infrequent basis.

Location:

Dublin, both remotely and in our offices, once government guidelines allow.

Salary:

€34,000 to €39,000, depending on experience

Benefits:

Annual Leave

Full time staff are entitled to 21 days of annual leave per year.

We will also contribute to a pension scheme and contribute towards Private Health Care. Life Assurance and Income Protection schemes are provided, as is access to an Employee Assistance Programme.

How to Apply:

Applications comprising a cover letter and CV should be sent in one PDF document titled with the your last name to Wojtek Bogusz at recruit@frontlinedefenders.org. Applications in other formats will not be reviewed. Please indicate the FULL title of the position you are applying for in the subject heading of email: 'Junior IT Administrator’ or the application may be missed. Due to the volume of applications, only shortlisted candidates will be contacted. Applications will be reviewed until the vacancy is filled. You must be eligible to work in Ireland at the time of application.