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International Events & Promotions Coordinator (part Maternity Cover, 12 months)

Front Line Defenders is currently seeking an enthusiastic and motivated individual demonstrating extensive events, communications and marketing experience to work as part of our Events and Promotions Team in the lead up to the 2019 Dublin Human Rights Festival and the 2019 Dublin Platform for Human Rights Defenders, and to provide maternity cover for the permanent post-holder, leading on all Front Line Defenders events and promotions.

This is an exciting time to join the Front Line Defender's team as September 2019 will see the organisation host the 2019 Dublin Human Rights Festival – a weekend of interactive workshops, panel discussions and artistic performances, and October 2019 will see the organisation host the 2019 Dublin Platform which will bring together over 300 people from approximately 100 different countries making it one of the largest gatherings of human rights defenders in the world.

If you have excellent organisational skills, a keen eye for detail and would enjoy working in a fast-paced, collaborative, multi-cultural work environment, then this is the job for you.

Key tasks (July – October 2019, full-time);

  • manage the 2019 Dublin Human Rights Festival (planning, implementation and managing logistics; maintaining partner relations and building the Festival audience through extensive marketing and promotion; and managing staff and volunteers to support the event);
  • deputise to the International Events & Promotions Coordinator on all aspects of the 2019 Dublin Platform;
  • supporting 200+ delegate visa and travel arrangements;
  • coordination of airport transfers;
  • management at hotel and conference venue;
  • management of conference agenda, registration, interpretation, social programme and all conference administration;
  • task delegation and support to colleagues and volunteers as appropriate; and
  • supporting team in achieving all deliverables related to the 2019 Dublin Platform;
  • updating and maintaining Front Line Defenders database and working documents; and
  • offer coordination and support to the organisation as required.

Key tasks Maternity Cover (October 2019 - August 2020, part-time @ 4 days per week / 28 hours per week):

  • organise the 2020 Front Line Defenders Award including coordinating nomination process, liaising with colleagues and jury members, planning and managing award ceremony logistics and developing programme for the regional award winners and advocacy tour for global laureate;
  • make timely preparations for the 2021 Dublin Platform;
  • organise HRD speakers tours and other promotional events;
  • conduct public outreach and engagement with Irish public and specific groups;
  • maintain positive working relationships with vendors and venues; and
  • offer coordination and support to the organisation as required.

The successful candidate will be able to demonstrate;

  • extensive event management experience (essential);
  • a highly developed set of organisational, planning and multi-tasking skills, and the ability to prioritise a significant workload;
  • a proven track record of success developing and executing marketing strategies for event promotion;
  • a proven ability to manage and process large amounts of information;
  • experience working with graphic designers;
  • an aptitude for problem solving and demonstrable experience of working in a high-pressure environment;
  • ability to anticipate and plan for possible different scenarios;
  • ability and initiative to work both independently and as part of a team to achieve agreed upon organisational goals;
  • developed leadership skills;
  • experience preparing and managing event budgets with strict adherence;
  • excellent oral and written communication skills;
  • excellent attention to detail;
  • ability to work to strict deadlines;
  • strong computer literacy (database, mailouts, spreadsheets etc); and
  • a flexible, professional, can-do attitude.

The International Events & Promotions Coordinator will report to the permanent International Events & Promotions Coordinator until the Dublin Platform (October 2019) and to the Programme Manager during the maternity cover. The role will be based at the organisation’s headquarters in Blackrock, Dublin. Candidates must be legally entitled to work in Ireland at time of application.

The salary will be equivalent to Clerical Officer Higher on the civil service scale (EUR 30,089 pro rata)

This is a fixed-term contract for the period 22 July 2019 to 28 August 2020.

Applications comprising a cover letter (1 page) and CV (2 page max.) should be sent to Michelle Foley, International Events & Promotions Coordinator at recruit@frontlinedefenders.org by Friday, 21 June 2019. Please put the name of the role you are applying for in the subject title of the email.

Shortlisted applications should be available for interview in the week commencing the 1 July 2019, and the successful applicant will begin in the position on Monday, 22 July 2019.

In providing protection and support to human rights defenders, Front Line Defenders and its staff, fellows, interns and volunteers are committed to:

- Focus on the primacy and centrality of defenders;
- Demonstrate profound respect and empathy for defenders;
- Meet the needs expressed by the defenders in a fast, flexible and relentless manner;
- Achieve tangible impact;
- Act with independence, impartiality and integrity;
- Perform with dedication, professionalism and accountability;
- Show transparency and openness;
- Develop participative and cooperative relations.